Microsoft Excel vs. Archivist Online
Most of the schools use MS Excel to main school data including fee outstanding, student lists, result cards etc. Let’s have a real quick overview that how an online software is much better than MS Excel.
What is a school management software system?
What is a school management software system? It is a set of software that is integrated to work together to help you manage all aspects of your school while eliminating the need for wasted time due to redundant repeated work because all of your data will be managed centrally. When most people think about the automation of school records; MS Excel often comes to mind as well as a variety of other software programs which are used to record and store all of the crucial data needed to properly manage an educational institution. This often means that you have to work with multiple software programs on a daily basis to access records of fees, accounts and exams.
The main difference between MS Excel and Archivist is that when you choose our cloud based school management software system, you will not have to have multiple software programs as we offer a full suite of software that is fully integrated. One of the main problems that you will have if you choose to use multiple software programs including MS Excel to input data is that you may be wasting your precious time by inputting the same information time and time again in different software programs. For example, students name, school ID number or address may need to be input each time you make an entry for that student. Because of this, when you use Archivist Online as a centralized software solution you will save time by eliminating the need for multiple duplicate entries required when using multiple software programs. So, if you want to save time and eliminate redundancy then a single point integrated system such as Archivist Online is a better choice for school management.
MS Excel & Other Software |
Archivist Online |
| Require redundant data entry work. User need to enter students and other data again and again to prepare reports | No need to enter data again and again for making different reports. |
| Some Software Programs May Show different results for the same entries therefore causing ambiguity of information. | Centrally linked software works together in order to ensure no ambiguity. |
| Some Software Programs May Show different results for the same entries therefore causing ambiguity of information. | Centrally linked software works together in order to ensure no ambiguity. |
| No Communication between software programs. There is no way for the individual software to communicate with one another. | Archivist is designed for inter modular sharing. Archivist uses the same database which ensures that all software is able to communicate with each other. |
| Data security becomes an issue because users have to directly access the data base. Therefore, there is always the chance that your data may become lost. | As you do not have to access the database directly and must access data through our software interface, your critical information is never compromised. |
| No way to centrally back up the entire system. | There is no need to manually backup your system as daily backups are performed automatically. |
| Required to learn different software interfaces for different modules. | All software uses a similar interface so you only have to learn a single interface instead of multiple. |
| You have to physically move the data for reporting. | Archivist supplies multiple access points so you will not have to physically move any data. |
| Routine information dependency is higher when you choose stand-alone software such as MS Excel. | Routine information is available for users with no dependency. |
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